Hotel and Club Solutions

Since 1985, we have been developing stock control solutions for hotels and clubs. Our first stock control package was Ideal Retail Manager and, with over 500 packages sold before the year 2000, this was the beginning of our company gaining important industry knowledge in the development of successful and proven stock control software. We have been involved in developing key stock control features throughout our early years with Sharp Cash Registers, and now, with Ideal POS System, we have incorporated all the necessary tools into one package to manage your stock( from small single site operators to larger multi-location businesses).

Hotel and Club Features

Stock-taking
You can perform multi-location stock-takes, transfer stock between locations, receive new stock and enter the new cost price, and match new bar-coded products to existing stock items.
Stock locations
Stock purchasing
Purchase Orders can be printed, faxed or emailed directly to the supplier with Ideal POS System’s built-in ‘Outgoing Email Server’. Invoices from ALM, HLW and ILG can be electronically imported, reducing many hours of tedious data entry. Ideal POS System also supports electronic purchase orders for HLW and ILG formats.
Waste mode
You can enter a stock write-off directly from the POS screen and assign it to a write-off category using the Waste Mode feature.
Transfer mode
Portable data entry
Using our Ideal Handheld ordering software, you can take an order from your customers while they are sitting at the poker machine by swiping their membership card to earn points. The sale is automatically printed at the bar with the poker machine number on the top of the receipt so the wait staff know where to deliver the drinks.
Stock and sales reports
All our reports except our real-time stock level reports are date range based. This means you can easily access previous historical data by entering a from-and-to date range, or selecting from the calendar. Our most powerful report, the 'Finalized Margins Report' will provide real gross profit margins, taking into account stock-take variances, write-offs and discounts.
'Live' Stock control
Multi-Location Stock Control with data being sent in ‘Real-Time’. You can do a partial stock-take and only count specific items, and/or stock-take one location at a time. Every completed stock-take is archived to allow you to go back and re-print your stock-take variance and valuation reports.
Happy hour
Change specific items to sell at the Happy Hour price. You can set multiple Happy Hour schedules to provide flexibility in choosing which terminals use Happy Hour and which ones do not.
Promotion tables
Promotion Tables is a feature in the software which automatically applies a discount without the operator having to remember to press a discount key at the end of the sale. Promotion Tables support four types of discounts; percentage discount, dollar discount, fixed price and bonus item.
Bar tabs
A customer simply swaps their credit card for a Bar Tab card, and presents this each time they come to the bar. When they are ready to pay, the Bar Tab is paid off using their credit card or transferred to a table or Customer Account. You can also nominate a credit limit to prevent them from over spending.
Customer loyalty
Ideal POS System’s built-in Customer Loyalty is extremely versatile, allowing you to choose which POS terminals offer loyalty. For example, you can reward customers by giving them points per dollar at the bar, but not in the bistro; you can set how many points per dollar you will issue for a sale, and a point redemption value. Points can also be offered on specific items that might be part of a promotion, with the ability to have different points for each price level.
Poker machine interface
Ideal POS System is compatible with most Poker Machine gaming servers including Ebet, Turbo, Max Gaming, Dacom, Sentinel, Computagame, System Xpress and Bounty. The customer’s details are held in the Gaming Server so there is no data entry required at the POS terminal to use the customer’s membership card. Points can be shared between the poker machines and purchases made at the bar.
MYOB Interface
Send reconciled banking totals and supplier purchase data seamlessly to MYOB Accounting Software via a direct ODBC Database Connection. General Ledger accounts in MYOB are linked to Sale & Purchase Categories in Ideal POS System, along with other POS Functions.